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Co-Op and Student Employment Assistant

Posting Details

Position Information

Position Title Co-Op and Student Employment Assistant
Posting Number ES1085P
Job Posting Open Date 05/26/2023
Job Posting Close Date 06/01/2023
Anticipated Layoff Start Date #1
Anticipated Layoff End Date #1
Anticipated Layoff Start Date #2
Anticipated Layoff End Date #2
Position Start Date 06/05/2023
Position End Date
Location Interurban
Applicant Portal Position Category Support Staff
Employee Group Support Staff (CUPE)
Pay Grade S - Pay Grade 7
Salary $25.52 - $27.26 per hour
Number of positions to be hired under this posting 1
Additional Pay Considerations
Days of the Week Monday to Friday
Work Schedule
Mon-Fri 830am-4pm 7 hour day with 30 minute unpaid meal break. Option to participate in Modified Work Week.
Total Hours Per Week 35
Position Reason Replacement
Position Type Continuing Full Time
Posting Type Employees & General Public
Division/School Applied Learng, Coop Ed & Career Sv
Department Co-Op Ed & Career Services
Job Description
Reporting to the Assistant to the Director, Co-op Education & Student Employment, and working as a member of the CESE team, the Assistant provides administrative, organizational and customer service support. Knowledge of College goals and objectives, policies and procedures relevant to the CESE department is essential.

Student and Employer Contact and Support
• Provides front line services to external and internal clients including acting as liaison within the department and between the schools and other departments;
• Ensures the dissemination of information related to the work term process by communicating and interacting with students, employers and the College Community to meet program needs;
• Responds to and processes a wide variety of enquiries received both in-person and via the phone, fax and e-mail requiring a good understanding of CESE policy and procedures;
• Reviews transcripts to ensure student eligibility;
• Assists students with various employment processes and documentation;
• Assembles and collates students’ applications at closing of job postings, checking for accuracy and completeness, and submits packages to employers;
• Assists with the coordination of a variety of departmental events such as orientation, career fairs and other departmental events as needed;
• Assists students, graduates and alumni by directing them to College and departmental resources for work search skills and job postings;

Administrative Support
• Enters, retrieves and compiles data in the departmental database, and monitors its accuracy and currency; this may involve keeping several inter-related records and cross checking;
• Ensures the dissemination of relevant information to appropriate department/College personnel throughout the year, both electronically and in print;
• Provides administrative support and coordination for recurring departmental activities such as information sessions, mock interviews, etc., and for other departmental projects and initiatives as required;
• Performs clerical duties such as keyboarding, basic editing, photocopying, arranging meetings, mail distribution, phoning, etc.;
• Establishes timelines and priorities for tasks;
• Composes replies to correspondence;
• Maintains security of sensitive and confidential documents and files;
• Produces and completes forms and templates for administrative procedures including proofing, formatting and correcting of documents;
• Makes appointments and schedules departmental events and activities;
• Attends meetings and takes minutes;
• Establishes and maintains files pertaining to the departments concerned;

Departmental Operational Duties
• Assists in the updating and maintenance of promotional material, advertising and displays;
• Ensures that adequate supplies of departmental materials, audio-visual materials, computer based software and similar resources are available, ordered, maintained, and organized, by coordinating information obtained from all key stakeholders on both campuses;
• Performs other related duties similar in scope and complexity.
Grade 12 plus secretarial certificate and two years of prior office experience or an equivalent combination of education and experience. Advanced keyboarding skills essential (60 wpm). Advanced knowledge of word-processing, spreadsheet and database applications (presently XP, Excel, MS Office, Outlook and Internet). Must have exceptional customer service skills and relate well to the public, students, employers and the College community. Excellent oral and written communication, interpersonal and organizational skills. Demonstrated ability to work independently, deal effectively with non-routine matters and co-ordinate numerous activities with initiative and discretion.
The core capabilities are required for all positions at the college.
Focus on Students and Their Success (Core)
• We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.
Cultural Alignment (Core)
• Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.
Fostering and Nurturing Relationships (Core)
• Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.
Posting Detail Information

Open Until Filled
Posting Information
Special Instructions to Applicants Regular employees as defined in the CUPE Collective Agreement shall be considered prior to all others.
Additional Information
Quick Link for Direct Access to Posting
Commitment to Equity, Diversity and Inclusion

Camosun College values diversity as a strength and strives to be an equitable and inclusive college community of students and employees. The College is an Equal Opportunity Employer that adheres to the BC Human Rights Code which protects against discrimination based on Indigenous identity, race, colour, ancestry, place of origin, religion, marital status, family status, physical and mental disability, sex, sexual orientation, gender identity or expression, or age. The College also recognizes and honors UNDRIP, the TRC Calls to Actions and the BC Declaration on the Rights of Indigenous Peoples’ Act. Going beyond legislation, Camosun recognizes the historical and persistent inequities that many people of marginalized groups have faced in society and in the workplace. We seek to dismantle these barriers through systemic and institutional changes focused on strengthening inclusive hiring practices, accessibility and organizational culture. We recognize that moving towards more equitable communities is an ongoing and evolving journey - one which the College is committed to undertaking. Since Camosun plays an important role in creating change within communities, it is our hope that our employees reflect the diversity of our students and experience an inclusive and supportive work environment. Please contact Human Resources for more information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you legally entitled to work in Canada?
    • Yes
    • No
  2. * What is the nature of your eligibility to work in Canada?
    • Canadian Citizen
    • Permanent Resident
    • Work Permit
  3. If you have a valid work permit, please indicate its expiry date (mm/dd/yy)

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents