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Assistant to the Dean

Posting Details

Position Information

Position Title Assistant to the Dean
Posting Number ES1082P
Job Posting Open Date 05/19/2023
Job Posting Close Date 06/12/2023
Anticipated Layoff Start Date #1
Anticipated Layoff End Date #1
Anticipated Layoff Start Date #2
Anticipated Layoff End Date #2
Position Start Date 07/17/2023
Position End Date
Location Lansdowne
Applicant Portal Position Category Support Staff
Employee Group Support Staff (CUPE)
Pay Grade S - Pay Grade 15
Salary $33.74 - $36.21 per hour
Number of positions to be hired under this posting 1
Additional Pay Considerations
Days of the Week Monday to Friday
Work Schedule
Monday to Friday 8:30 am – 4:30 pm
May be able to participate in a modified work schedule, with a flex days every third week
Total Hours Per Week 35
Position Reason Replacement
Position Type Regular Full Time
Posting Type Employees & General Public
Division/School Arts & Science
Department Arts & Science Admin Off
Job Description

As a key member of the school Leadership Team, the Assistant to the Dean provides a wide range of administrative support, research and project management for strategic planning, goal-setting, and development activities of the School. This position has a strategic focus and uses independent initiative, judgment, and discretion in leading and/or supporting special projects and partnerships internal and external to the School. This position develops a variety of research and summary reports, including proposals and recommendations. The Assistant to the Dean provides confidential administrative support to the Dean to ensure the receipt of relevant, timely, and accurate information that may be of a sensitive nature. The Assistant to the Dean provides functional supervision to support staff in the School office in collaboration with the Administrative Coordinator and leadership to other college employees in a project management capacity.


Administration for the Dean
Relieves the Dean of procedural administrative functions as required, by anticipating and responding to the activities and initiatives of the Dean, including:
• Advises on, supports, and ensures due process is followed for student, faculty or staff issues, complaints, grievances and appeals to the Dean;
• Maintains liaison with all levels of administration and faculty to coordinate and resolve problems and issues relative to academic and non-operational school matters;
• Maintains a complex calendar required for the Dean;
• On the Dean’s behalf, initiates or responds to matters by interpreting, explaining or applying College policies, procedures, and collective agreements;
• Researches, designs, implements, and maintains systems for storing and communicating information on behalf of the Dean;
• In collaboration with the Administrative Coordinator, ensures administrative support is provided for all Dean’s activities, including meetings, travel, correspondence, special events, and projects.

Research and Project Management
• On own initiative, or as directed by the Dean, develops, directs, and coordinates special projects, tasks, and events through to completion;
• In collaboration with the Leadership Team, participates in the review and development of school guidelines and procedures as appropriate; educates school staff on their use;
• Collects data, analyzes and interprets large volumes of information, and compiles, produces, and contributes to written documents and reports, including briefing notes, presentations, proposals and recommendations;
• In collaboration with the Administrative Coordinator, supports and monitors for quality assurance school initiatives on marketing and student recruitment.

• Develops, prepares, and manages the budgets for strategic and special projects;
• Analyzes and prepares budget reports and presentations;
• Authorizes expenditures to the prescribed limit;
• In collaboration with the Chairs and Administrative Coordinator, participates in the preparation and monitoring of the school budget and its development process.

Administration for the School and College
• In the absence of the Administrative Coordinator, manages the office and supports operational, administrative matters for the School;
• In collaboration with the appropriate person(s), uses discretion in handling personnel issues, apprising the Dean of such issues as necessary, and making recommendations for the resolution of administrative conflicts;
• Advises on and resolves student concerns where possible, referring to other sources as appropriate;
• Acts as a resource on existing college policies and school procedures;
• Liaises within the School and with other college personnel or external contacts on School strategic developmental matters;
• Participates, often leads, and/or coordinates administrative requirements for College and School committees and projects;
• Leads change initiatives as required by the Dean or in collaboration with others;
• Performs other related duties similar in scope and complexity.
An undergraduate Degree with education/courses in research, writing, and analysis; six years of senior-level, administrative support experience, two of which are in a post-secondary, unionized environment, with a progressively-increasing scope of responsibility, or an equivalent combination of education and experience.

• Exceptional research and technical writing skills, using web-based, print, and investigative techniques;
• Demonstrated experience in project management, including coordination of diverse groups;
• Excellent organizational, presentation, communication, and interpersonal skills;
• Exceptional administrative support skills including ability to work independently, perform well under pressure, deal effectively with non-routine matters, take responsibility, display initiative, and problem-solve while maintaining a high level of service;
• Proven ability to work positively and professionally with the public and college staff both in individual and group settings;
• Superior accuracy and professional judgement;
• Training and demonstrated experience in supervisory responsibilities.
• Strong understanding of complex organizational systems and structures;
• Experience in managing budgets;
• Advanced proficiency in all aspects of Microsoft Office suite.
The core capabilities are required for all positions at the college.

Focus on Students and Their Success (Core)
• We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)
• Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)
• Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.
Posting Detail Information

Open Until Filled
Posting Information
Special Instructions to Applicants Regular employees as defined in the CUPE Collective Agreement shall be considered prior to all others.
Additional Information
Quick Link for Direct Access to Posting
Commitment to Equity, Diversity and Inclusion

Camosun College values diversity as a strength and strives to be an equitable and inclusive college community of students and employees. The College is an Equal Opportunity Employer that adheres to the BC Human Rights Code which protects against discrimination based on Indigenous identity, race, colour, ancestry, place of origin, religion, marital status, family status, physical and mental disability, sex, sexual orientation, gender identity or expression, or age. The College also recognizes and honors UNDRIP, the TRC Calls to Actions and the BC Declaration on the Rights of Indigenous Peoples’ Act. Going beyond legislation, Camosun recognizes the historical and persistent inequities that many people of marginalized groups have faced in society and in the workplace. We seek to dismantle these barriers through systemic and institutional changes focused on strengthening inclusive hiring practices, accessibility and organizational culture. We recognize that moving towards more equitable communities is an ongoing and evolving journey - one which the College is committed to undertaking. Since Camosun plays an important role in creating change within communities, it is our hope that our employees reflect the diversity of our students and experience an inclusive and supportive work environment. Please contact Human Resources for more information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you legally entitled to work in Canada?
    • Yes
    • No
  2. * What is the nature of your eligibility to work in Canada?
    • Canadian Citizen
    • Permanent Resident
    • Work Permit
  3. If you have a valid work permit, please indicate its expiry date (mm/dd/yy)

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents